POSITION REPORTS TO: Chief of Police
POSITIONS SUPERVISED: None
BLS COMPARABLE:11-1021 General and Operations Managers

• Subject to post offer, pre-employment drug screen.
• Subject to a pre-employment criminal background check and pre-employment polygraph.
• Subject to signing a confidentiality agreement.
• Keyboarding speed at 65 wpm.
• Advanced Excel & Word skills.
• English proficiency.

• Formulate, effect, interpret and implement management policies and practices.
• Responds to correspondence regarding finances, payroll, personnel issues, and uses independent judgment to resolve those matters for management.
• Answer questions on behalf of the department, maintain the Chief of Police’s calendar and commit the Chief to meetings and appointments.
• Ascertains matters of importance that require the Chief’s attention. Investigates and resolves issues on management’s behalf.
• Prepare budgets for approval. Receive invoices, process payments from the Police budget, Animal Shelter, CIC budget, and 911 budget; forward appropriate paperwork to finance for payment. Make decisions on unplanned purchases based on the needs of the department and within budgetary constraints with authority to purchase and/or commit the department in significant financial matters.
• Track and balance expenditures. Tracks grant income and expenses.
• Uses own judgment to adjust and/or correct recordkeeping or timekeeping errors, including benefit time usage for employees within the police department.
• Track, through a ledger process, all expenditures, balancing monthly with line item account records.
• Maintain confidentiality of all records.
• Administer timekeeping, scheduling and attendance software for all departments within the police organization.
• Prepare/maintain performance files, written documents and communication related to the operation and administration of the Office of the Chief of Police.
• Maintain logs and rosters enabling the tracking of assignments, commendations, reprimands, merits, and promotions of all employees.
• Perform general office and clerical duties to include preparation of official memorandums and correspondence.
• Provide supervision of Administrative Assistant and assignment of duties when necessary.
• Provide assistance to other departments as needed.
• Perform other duties as required.

• The Police Department runs smoothly and efficiently.
• Departmental budgetary goals are realized and met.
• Records are organized, filed, and easily retrieved.
• Effective working relations exist with City personnel.
• Management is appropriately informed of financial and personnel issues.
• Employee understands and adheres to applicable safety policies.
• The City’s professional reputation is maintained.

• Ability to maintain confidentiality.
• Ability to make independent decisions with little or no supervision.
• Handle multiple tasks simultaneously.
• Accurate and attentive to detail.
• Excellent communications and public relations abilities.
• Advanced typing and computer application skills.
• Ability to assist and support others.
• Able to operate telephone, PC, copier, and other basic business machines.